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July 01, 2026 Meeting Minutes

July 01, 2026 Meeting Minutes

Page Status

DRAFT

 Date

Jul 1, 2026

 Planning Board Members

Present

  • Robert Bellinger (Planning Board Chair)

  • Rebecca Harcleroad (Deputy Planning Board Chair)

  • John Ross

  • Craig Dombrowski

  • George Weidler

  • Stephen Thibeault

  • Jonathan Hardy

  • Jeremy Steuhl (Planning Board Secretary)

  • John Mussmacher (Planning Board Secretary)

  • Andrew Howard (Planning Board Attorney)

Absent

  • Michelle Mormile (Town Engineer)

Participants

  • Seamus Quigley

  • Fred Kelly

  • David Kimball

  • Fire Chief Jahns

  • Ruth Oxenberg

  • Jonathan Hardy

  • Dawn Williams

  • Carl Withbeck, Esq.

Correspondence

  • None

 Applications

Public Hearing

  • PB-241: Site Plan Approval –– Dames Outpost –– 3231 US 9
    Site Plan Review application for a antique/vintage retail shop at 3231 Route 9, 151.-1-30.3.

  • PB-240: Special Use Permit –– Frederick W Kelly Jr –– 352 SR 82
    A Special Use Application for a proposed outdoor BBQ restaurant with takeout service and one-bedroom apartment at 352 State Route 82, 151.-1-43.

  • PB-248: Site Plan Approval Request –– Robert Schumer –– 80 John Bay Rd. Lot 3
    Site Plan Review for expansion of existing ground-mounted solar array at 80 John Bay Rd, Germantown , 170.-1-51.

Old Business

  • None

New Business

  • PB-268: Subdivision –– Jonathan Hardy –– 750 Church Rd
    A Minor Subdivision application to create 3 parcels (Parcel 1 – 2.00 acres, Parcel 2 – 4.622 acres, Parcel 3 – 14.431 acres) at 750 Church Rd, 161.-1-62.

Discussion

  • REQ-792: Subdivision Request –– [Steven & Dawn Williams]
    A sketch plan review for a subdivision/lot line adjustment request at 624 Pleasantvale Road, 201.-1-58.

  • REQ-757: Lot Line Adjustment Request –– [Mark Grater, Otto Grater, Jean Goldsmith]
    A lot line adjustment request at 0 Mambert Rd, 152.-1-5.

Minutes

  • Meeting started with the Pledge of Allegiance at 19:00.

  • Roll call at 19:01.

  • Motion to accept minutes from Jun 3, 2026 was made by George Weidler, 2nd by Stephen Thibeault.

  • All in favor. Motion approved.

PB-241: Site Plan Approval –– Dames Outpost –– 3231 US 9

  • Motion to open the public hearing for application PB-241 was made by Craig Dombrowski, 2nd by John Ross.

  • All in favor. Motion approved.

  • Public hearing opened at 19:02.

  • Sheamus Quigley presented a Site Plan Review application for an antique/vintage retail shop at 3231 Route 9, 151.-1-30.3.

  • Robert Bellinger asked if blacktopping of the parking lot would be done. Sheamus Quigley, said yes. Painted with lines etc.

  • Robert Bellinger asked about septic. Engineer provided report of acceptable septic.

  • Robert Bellinger asked from if the public had any comments. FC asked about the parking lot. Wants to know how wide the curb cut is and where parking is located. Sheamus Quigley pointed out on the plan.

  • David Kimball asked about accessory structure. It’s been removed from the plan and the updated plan was shown. He asked about apartment upstairs. Sheamus Quigley, there is no plan for an apartment.

  • Robert Bellinger asked if board had any comments or questions.

  • Motion to close the pubic hearing was made by John Ross, 2nd by Stephen Thibeault.

  • All in favor. Motion approved.

  • Public hearing closed at 19:11.

  • Attorney Howard read through the SEAF part 2.

  • All answers are No or Small Impact.

  • Motion to accept negative declaration made by George Weidler, 2nd by Craig Dombrowski.

  • All in favor, motion approved.

  • Attorney Howard provided resolution to the board.

  • Motion to accept the resolution based on the condition of completion of curbing/paving and final DOT approval was made by Stephen Thibeault, 2nd by John Ross.

Vote as follows:

AYE

NAY

ABSENT/ABSTAIN

Vote as follows:

AYE

NAY

ABSENT/ABSTAIN

Robert Bellinger

 

 

Rebecca Harcleroad

 

 

Stephen Thibeault

 

 

John Ross

 

 

Craig Dombrowski

 

 

George Weidler

 

 

Jonathan Hardy

 

 

  • All in favor, motion approved.

PB-240: Special Use Permit –– Frederick W Kelly Jr –– 352 SR 82

  • Motion to open the public hearing for application PB-240 was made by Rebecca Harcleroad, 2nd by George Weidler.

  • All in favor. Motion approved.

  • Public hearing opened at 19:19.

  • Fred Kelly presented a Special Use Application for a proposed outdoor BBQ restaurant with takeout service and one-bedroom apartment at 352 State Route 82, 151.-1-43.

  • Barbecue pits will be 25 feet from the building to meet code.

  • A dedicated parking area will be created via a new north-side driveway for apartment tenants. The building is 30 feet from the Route 82 edge (grandfathered in). Front area parking is planned on the 3.5-acre lot.

  • A fenced dumpster area on a concrete slab will be accessed by a gravel driveway (dimensions discussed as 12x20 or 12x40).

  • An employee restroom is included. Customer restrooms will utilize a rented portable trailer unit with AC and water hookups, serviced weekly.

  • The map has been updated with total acreage, and all bordering neighbors have been notified.

  • Robert Bellinger asked if DOH required grease traps. No, but he was going to add a trap anyway.

  • Robert Bellinger asked about comment from the public.

  • David Kimball asked about Rt 82 and owning part of the property and the state does technically own part of the parking lot for future expansion. Plan now is parking will be in front of the building. If they had to move it if NYS wanted to expand route 82, he would have to comply with what the state says. Comment about the apartment and their access. They will have a specific parking space for the apartment.

  • Rebecca Harcleroad asked about the employee restroom. Fred Kelly said, yes there will be a employee bathroom available and for the public he’ll have portable toilets.

  • George Weidler asked why they are not requiring the parking lot to be paved. It was paved at one time. It’s broken up, but Fred Kelly plans to put millings on top and tamp it down. It remains an open question whether DOT will require apron repaving.

  • Attorney Howard said DOT should provide a letter that the curb cuts provide adequate access to the highway and engineer has provided final report of septic/well capacity.

  • Motion to adjourn the pubic hearing to August was made by Stephen Thibeault, 2nd by George Weidler.

  • All in favor. Motion approved.

  • Public hearing adjourned at 19:31.

  • Applicant will return in August.

PB-248: Site Plan Approval Request –– Robert Schumer –– 80 John Bay Rd. Lot 3

  • Motion to open the public hearing for application PB-241 was made by Craig Dombrowski, 2nd by John Ross.

  • All in favor. Motion approved.

  • Public hearing opened at 19:33.

  • Ruth Oxenberg presented a Site Plan Review for expansion of existing ground-mounted solar array at 80 John Bay Rd, Germantown , 170.-1-51.

  • Applicant provided receipts previously via email.

  • Robert Bellinger asked if board or public had any questions. No questions.

  • Motion to close the pubic hearing was made by Rebecca Harcleroad, 2nd by Stephen Thibeault.

  • All in favor. Motion approved.

  • Public hearing closed at 19:34.

  • Attorney Howard read through the SEAF part 2.

  • All answers are No or Small Impact.

  • Motion to accept negative declaration made by Stephen Thibeault, 2nd by John Ross.

  • All in favor, motion approved.

  • Attorney Howard provided resolution to the board.

  • Motion to accept the resolution with no additional conditions was made by John Ross, 2nd by Stephen Thibeault.

Vote as follows:

AYE

NAY

ABSENT/ABSTAIN

Vote as follows:

AYE

NAY

ABSENT/ABSTAIN

Robert Bellinger

 

 

Rebecca Harcleroad

 

 

Stephen Thibeault

 

 

John Ross

 

 

Craig Dombrowski

 

 

George Weidler

 

 

Jonathan Hardy

 

 

  • All in favor, motion approved.

PB-268: Subdivision –– Jonathan Hardy –– 750 Church Rd

  • Jonathan Hardy presented a Minor Subdivision application to create 3 parcels (Parcel 1 – 2.00 acres, Parcel 2 – 4.622 acres, Parcel 3 – 14.431 acres) at 750 Church Rd, 161.-1-62.

  • Jonathan Hardy recused himself from the Planning Board to present his application.

  • It’s about 21 acres and they want to split it into 3 parcels. Pointed out on the map the lots.

  • Jonathan Hardy will submit driveway permit.

  • Motion to set a public hearing was made by Rebecca Harcleroad 2nd by George Weidler.

  • All in favor. Motion approved.

  • Public hearing will be set for Aug 5, 2026.

  • Applicant will notify abutting neighbors and return.

  • Jonathan Hardy has returned as a member to the Planning Board.

REQ-757: Lot Line Adjustment Request –– [Mark Grater, Otto Grater, Jean Goldsmith]

  • Carl Whitbeck, Esq. addressed the board regarding a lot line adjustment request at 0 Mambert Rd, 152.-1-5.

  • Carl stated that he submitted the application and check 3 months ago and is still not on the Planning Board agenda.

  • Jeremy Steuhl reminded Mr. Whitbeck that there were many things missing for the application (owner consent form for all parties involved, SEAF, and what the second parcel information is that is impacted by this lot line adjustment.

  • Mr. Whitbeck stated he sent everything already and brought hard copies of the documents. The documents presented to the board have already been received and Mr. Whitbeck was again reminded that his application is still not complete and needs the remaining items. Jeremy Steuhl also commented that the surveyor, Robert Ihlenburg, also requested the needed items a couple of weeks ago and was notified of the same.

  • Mr. Whitbeck will work on completing the application and work with the building department to get the application finalized.

REQ-792: Subdivision Request –– [Steven & Dawn Williams]

  • Dawn Williams presented a sketch plan review for a subdivision/lot line adjustment request at 624 Pleasantvale Road, 201.-1-58.

  • The applicants presented a plan for a 19-acre parcel in Elizaville (originally part of a 1998 subdivision) containing a pond, shop, main residence, and a garage with an apartment.

  • The goal is to adjust a one-acre "lot five" to encompass the main residence (totaling nearly three acres) and downsize, potentially selling or transferring the remaining land.

  • The applicant originally submitted this as a lot line adjustment. However, because the action creates a new tax map parcel and is approximately the seventh piece from the original subdivision, the board classified it as a major subdivision.

  • The applicant will pay the corresponding fee, and have a licensed surveyor update the map (including a revision date and proposed lots) without needing a full resurvey, with the intent of returning to the August meeting for official presentation to the board.

 

  • There being no further business, a motion to adjourn was made by Rebecca Harcleroad, 2nd by George Weidler.

  • All present voted AYE. Motion passed.

  • Next scheduled meeting will be held Aug 5, 2026.

  • Meeting closed at 20:02.

 

Respectfully submitted,

 

Jeremy Steuhl
Secretary Livingston Planning Board

 

FOR INTERNAL USE

Applications Mentioned in this Document